Who works when, and where
Put your crew, hosts and suppliers on a timeline per day. Shifts, programme items and parallel rooms sit side by side, so you can see at a glance whether you are properly staffed.
Scheduling
Who works when and where during your event.
Welcome
09:00–09:30
Morning programme
09:30–12:30
Lunch
12:30–13:30
Afternoon programme
13:30–17:00
Closing drinks
17:00–18:30
Tills
09:00–13:30
Bar
12:30–18:00
Technical
09:00–18:00
Floor
13:30–18:00
Staffing
From a list of names to a rota that adds up
One timeline per day, with your people and your programme in the same place.
Schedule people
Put your crew, hosts and suppliers on the day they are working.
Shifts with times
A start and end time per person, so everyone knows when to turn up.
Parallel rows
A row per stage or room, so programmes running at the same time sit side by side.
Multiple days
Build-up, event day and breakdown as separate days — they do not have to be consecutive.
Programme items
Reception, dinner and performances on the same timeline as your staffing.
Export
Download the schedule and share it with your team or your supplier.
See straight away whether you are covered
Everyone sits on the same timeline, so an unstaffed hour or a double-booked colleague stands out before it becomes a problem.
- See at a glance who is on at any moment
- Gaps and double bookings jump straight out
- Set which hours you want to see per event
Staffing · Friday
2 things to look atTills unstaffed from 12:00 to 15:00
Mila and Tom double-booked on Bar from 14:00 to 16:00
From an empty day to a complete schedule
- 1
Set up your days
Build-up, the event day itself and breakdown — as many days as you need.
- 2
Add your people
Give everyone a shift with a start and end time.
- 3
Share the timeline
Export the schedule so everyone knows where they are expected, and when.
Ready to get your staffing sorted?
Build your first schedule and share it with your team.
