---
title: "Planning — who works when and where - MiceBird"
canonical_url: "https://micebird.nl/features/scheduling"
last_updated: "2026-10-02T03:41:00.372Z"
locale: en
meta:
  description: "Put your crew, hosts and suppliers on a timeline per day. Shifts, programme items and parallel rooms in one overview, with export for your team."
  "og:description": "Put your crew, hosts and suppliers on a timeline per day. Shifts, programme items and parallel rooms in one overview, with export for your team."
  "og:title": "Planning — who works when and where"
  "twitter:description": "Put your crew, hosts and suppliers on a timeline per day. Shifts, programme items and parallel rooms in one overview, with export for your team."
  "twitter:title": "Planning — who works when and where"
---

Nuxt UI

**Scheduling**

# **Who works when, and **where

Put your crew, hosts and suppliers on a timeline per day. Shifts, programme items and parallel rooms sit side by side, so you can see at a glance whether you are properly staffed.

[Try for free](https://app.micebird.com/onboarding?lang=en) [Request a demo](https://micebird.nl/contact)

**Scheduling**

Who works when and where during your event.

**Export**** Options**** Programme item**** Add person**

**Fri 28 Aug 2026**** Day**

**PROGRAMME**

**Add row**

**A****Anja**Floor

**B****Benji**Technical

**B****Bieke**Tills

**D****Davy**Security

**Add person**

**Tills**** Bar**** Technical**** Floor**

**Staffing**

## **From a list of names to a rota that adds up**

One timeline per day, with your people and your programme in the same place.

### **Schedule people**

Put your crew, hosts and suppliers on the day they are working.

### **Shifts with times**

A start and end time per person, so everyone knows when to turn up.

### **Parallel rows**

A row per stage or room, so programmes running at the same time sit side by side.

### **Multiple days**

Build-up, event day and breakdown as separate days — they do not have to be consecutive.

### **Programme items**

Reception, dinner and performances on the same timeline as your staffing.

### **Export**

Download the schedule and share it with your team or your supplier.

**Overview**

## **See straight away whether you are covered**

Everyone sits on the same timeline, so an unstaffed hour or a double-booked colleague stands out before it becomes a problem.

- See at a glance who is on at any moment
- Gaps and double bookings jump straight out
- Set which hours you want to see per event

**Staffing · Friday**

**2 things to look at**

10:0012:0014:0016:0018:00

**Sanne**

**Daan**

**Mila**

**Tom**

**Tills unstaffed from 12:00 to 15:00**

**Mila and Tom double-booked on Bar from 14:00 to 16:00**

## **From an empty day to a complete schedule**

1. ### **Set up your days**

   Build-up, the event day itself and breakdown — as many days as you need.
2. ### **Add your people**

   Give everyone a shift with a start and end time.
3. ### **Share the timeline**

   Export the schedule so everyone knows where they are expected, and when.

## **Ready to get your staffing sorted?**

Build your first schedule and share it with your team.

[Try for free](https://app.micebird.com/onboarding?lang=en) [Book a demo](https://micebird.nl/contact)

![An event manager arranging an event in MiceBird on her laptop](https://micebird.nl/_vercel/image?url=%2Fhero%2Fcta.png&w=1280&q=100)

## Sitemap

See the full [sitemap](/sitemap.md) for all pages.